The True Cost of Manual Expense Tracking — And Why It's Time to Automate
Jun 19, 2025
The Hidden Time Drain
Let’s say you spend just 5 minutes entering each receipt manually — between finding it, reading it, and typing the data into your tracker.
5 minutes x 20 receipts/month = 1 hour, 40 minutes/month
That’s 20+ hours/year, gone.
If you're a freelancer, small business owner, or finance team member — your time is money.
Now imagine if a receipt scanning app could do that in 10 seconds or less, without typos, lost entries, or end-of-month panic.
That’s why automation matters.
Manual Tracking is More Expensive Than You Think
Here's what the average company spends when managing expenses manually (based on real-world benchmarks):
Expense Type | Manual Process | Automated (Ezpense) |
Time cost per employee/month | ~$75–150 | $29.99 |
Error correction & rework | High (avg. 20% error rate) | Near-zero |
Delayed reimbursements | Frequent | Real-time |
Audit readiness | Stressful, incomplete | Clean, export-ready |
According to GBTA (Global Business Travel Association), the average cost to manually process a single expense report is $58.
Compare that to automated solutions, which drop that cost to $29.99.
The Risks of Manual Entry
Manual tracking isn’t just tedious — it’s risky:
Lost receipts = lost money
Typos = inaccurate reports
Inconsistent formats = compliance issues
Delayed entries = cash flow blind spots
In short? You’re flying blind with outdated tools.
Ezpense eliminates the stress, slowness, and sloppiness of manual expense tracking.
Snap a photo of your receipt — our AI-powered OCR extracts and categorizes the data
Track, manage, and export expenses in seconds
Sync seamlessly with your team or accountant
Stay audit-ready — always
Whether you’re a solo freelancer or managing a growing team, Ezpense gives you your time (and sanity) back. Let Ezpense handle the boring stuff, while you focus on growing your business.
👉 Try Ezpense for free and start saving time — one receipt at a time.